Office Coordinator’s Mission
Jam3 is a design and experience agency that works with modern brands to create forward-thinking solutions in the space between people and technology. As our new Office Coordinator, you'll be the beating heart of the office – setting the tone as a cultural ambassador, keeping us organized, and staying cool under pressure.
Versatile, proactive, and forever ready for anything, you’re excited by the new challenges that will surface every day. You’re a natural leader, with an uncanny ability to solve problems before they arise. You love helping people, and you're able to manage and prioritize tasks that support various members of the organization.
You’ll be part of an international team, comprised of some of the most talented creative and technical minds in the industry. Our work drives the future of experience, changing the way people interact with technology. We're looking for someone who embodies our values of community, curiosity, passion, positivity and teamwork with a track record of delivery.
You are responsible for keeping our home base running smoothly so the team can focus on projects with our clients worldwide (including but not limited to Facebook, Google, Spotify, Ford, Coke, Fox, Disney). We look forward to meeting with you to discuss this amazing career opportunity.
The Real Opportunity
Open the office up at 8:30am and set the tone for the day. You will be the first person people see as they arrive to work, start their day off right!
Complete a walkthrough of our space twice daily to ensure everything is up to your high standards and ready for client visits.
Welcome everyone to Jam3 with sincerity and enthusiasm. You’re the first impression for our guests and we trust you’ll make them feel right at home as you connect them to their host.
Get to know the neighborhood! What’s hot in Venice? We always have people visiting and your expertise will be key in showing them a good time!
Take ownership of our studio, including the proactive organization of communal areas. We’re a growing team and this task will grow as we do.
Be the onsite representative for a variety of vendors including facilities and maintenance, cleaning crew, and catering.
Make new team members feel at home, giving them a detailed tour of the office and acting as a point person for their questions.
Keep the office stocked with all the trimmings, i.e. groceries, office supplies, new computers, and beer/wine.
Answer phones and emails, distribute and mail out packages.
You’ll be spending time away from your desk to complete a variety of errands. Computers need repairs, keys need to be cut, lunch pickups need to happen.
Plan and execute a variety of onsite and offsite initiatives including holiday parties and gifts, charity events, quarterly team outings, and industry social functions with confidence and finesse.
Help us celebrate holidays, birthdays, and Jamiversaries. They’re a big deal around here.
Assist our team with travel and accommodations bookings as needed.
Provide assistance to our Executive Creative Director & Executive Producer. This will include scheduling meetings, and managing a variety of ad hoc errands with positivity and speed as they arise.
Support the finance team by: handing out petty cash & per diem, collecting receipts, reconciling petty cash account on a monthly basis, identifying office credit card charges, and locating receipts.
Jam3 welcomes and encourages applications from people with disabilities.
Accommodations are available on request for candidates taking part in all aspects of the selection process.