Los Angeles, USA

Executive Assistant

Executive Assistant's Mission:

Hi. We’re Jam3, a global design and experience agency. We help forward-thinking brands launch products and design new customer experiences in digital and beyond.

We bring ultra talented experts in digital together from around the world. We have Strategy, Creative, Experience Design and Production all under one roof (four roofs, actually - Toronto, Los Angeles, Amsterdam & Montevideo). This amazing fusion of talents lets us make things we could never make alone.

As our new Executive Assistant you will perform a variety of administrative tasks and support our company’s senior-level managers/partners. Ultimately, you will contribute to our business by providing personalized and timely support to executive members ensuring that work is handled efficiently and without the need for constant or direct supervision.

This position requires an individual who is highly motivated, has the ability to be flexible with ever-changing priorities, and possesses strong organizational and communication skills. You’ll be responsible for maintaining an up-to-date awareness of the executives' obligations, managing their calendars, making travel arrangements, note taking and preparing expense reports. The ideal E.A. will be well-organized, have great time management skills, be able to act without guidance and handle special projects as they are assigned.

Read on for details! We’re looking forward to meeting you.

The Real Opportunity!

  • +Anticipate the needs while managing the day‐to‐day workflow and prioritizing various projects

  • +Act as the point of contact among executives, employees, clients and other external partners

  • +Manage information flow in a timely and accurate manner

  • +Manage executives’ calendars and set up meetings

  • +Make travel and accommodation arrangements

  • +Track daily expenses and prepare weekly, monthly or quarterly reports as needed

  • +Format information for internal and external communication – memos, emails, presentations, reports

  • +Take notes/minutes during meetings

  • +Screen and direct phone calls and distribute correspondence

  • +Organize and maintain the office filing system

Jam3 is an equal opportunity employer. We welcome and encourage all applicants.

Accommodations are available on request for candidates taking part in all aspects of the selection process.